Paper Shredding Services for Commercial Document Destruction
How to securely shred and dispose of documents without a paper shredder?
What to look for when you want to shred documents by a local paper shredding company? This guide explains everything to know about shredding confidential office papers in a safe and secure way.
What is paper shredding?
Paper shredding is a safe solution to securely dispose of old or unwanted confidential documents at home or the office. You can shred residential or commercial documents yourself with a paper shredder machine or hire a specialized commercial paper shredding company that can do the shredding for you. Making use of a shredding service saves you time, especially when you demand high volume document shredding. With secure document shredding, you protect client or employee information or sensitive company data that is printed on all kinds of documents. Once a document contains confidential information it is recommended to shred the paper before you dispose of it for paper recycling.
Shred confidential documents before you recycle.
What does a paper shredding service do?
Paper shredding companies shred confidential documents for you. Instead of shredding a stack of documents with your own office paper shredder, you hand your documents over to a professional paper destruction company in your area. The company shreds all your documents with an professional and industrial shredder into unreadable particles. This shredding process saves you time because you don’t need to shred every sheet of paper with your own shredder.
Where can you shred your documents?
It is very important to choose a reliable shredding company, because which company can you really trust with your confidential papers? Think about it, you hand over confidential documents, papers, and records with all kinds of sensitive information. Such as details about your company, personnel information, client or customer information, personal data or maybe even highly sensitive medical information. You really want to avoid the risk that this data falls into the wrong hands, with all of its consequences.
Hire a paper shredding service to securely dispose of confidential documents without your own paper shredder.
How can you be sure that your documents are safe with a professional shredding company? It is recommended to contact a service company that is specialized and certified for secure paper shredding. Such as a NAID AAA certified paper destruction company. More about this later.
Who needs paper shredding?
We focus on this page on commercial customers. But document shredding is actually for everyone with the need to shred confidential documents. Whether you are looking for secure paper shredding services at home, or for small or large businesses. Most shredding companies offer their services for both residential and commercial customers.
The most important thing is that your confidential documents are getting destroyed securely. It doesn’t matter how many documents you want to shred. A single sheet of paper with highly sensitive data is just as important to shred as a warehouse full of old financial records. So don’t hesitate to have your paper shredded by a professional, even if you only want to shred one file or folder containing a few pages. No shredding task is too big or too small, really.
Types of document shredding services
When you browse the web for industrial shredding services near you, you will notice that shredding companies offer all kind of services, such as:
- One-time shredding
- Regularly shredding
- On-site shredding
- Off-site shredding
- Drop-off shredding
- Locked containers
- Shred events
Which shredding service fits your needs and what are the differences between them? We tell you all about it below:
1. One-time shredding
A popular service is one-time paper shredding or annual purge shredding. Companies choose this service when they for instance had their annual clean-out of old documents and records. All old financial records and other unwanted confidential documents can be shredded at once for one-time at a fixed price.
The one-time purge shredding service is ideal when you want to shred lots of documents at once. This service is free of contracts and saves you lots of time.
2. Regularly shredding
You can also hire a paper destruction company to shred your documents on a regular basis. With this recurring shred service, you make use of locked containers at the office to dispose of your confidential waste paper securely. The company collects the documents when the security containers are full. This can be regularly scheduled or when you inform the company to empty the bins and shred your documents.
The scheduled document shredding service is ideal when your company wants a permanent and secure solution at the office to safely dispose of documents on a daily basis. It saves you and your colleagues a valuable time because there is no need to shred all the documents with your own office shredder every day.
3. On-site shredding
When it is important for you or your company to witness the paper destruction process in action, you can hire a paper shredder company that provides on-site shredding or so-called mobile paper shredding. How does this work? You schedule an appointment with the shredding provider to shred your documents at your location. Specialized truck parks at your location to collect all your confidential documents. The truck contains an industrial paper shredder installation in which the shredding company immediately shreds your documents in front of your office. So you can witness the document shredding process in real-time. It is common that you watch the shredding process on a monitor outside the shredding truck since it is important that the paper shredding takes place in a locked and secure environment.
This on-site paper shredding service is available for regular and one-time paper shredding. When you want to shred high volumes of documents, also known as bulk shredding, it is possible that the capacity of the shredder in the truck is too small, so the cleanup might cost more time and money then off-site shredding.
Keep in mind that you need to have available space for the truck to park in front of your office building. It also takes up time to shred your documents inside the truck, especially when you’ve had a large clean-out. Lastly, it isn’t the most discrete form of shredding documents since the shredding takes place at your door for everyone to see, but on the other hand, you can watch your documents be shredded for 100% confirmation.
4. Off-site shredding
The opposite of on-site shredding is off-site shredding at a secure shredding location. With this service, the company collects the documents that you want to shred. This can be done regularly or for one-time shredding purposes. The company collects the documents from several customers in your area with a secured truck. Once the capacity of the truck is full it drives to a secure destruction site where the documents will be unloaded and shredded in a large industrial shredder. Normally you can’t witness the shredding process, like with on-site shredding. But you can ask the shredding company if you can visit the location to see how they shred documents in their shredder.
Some people aren’t very fond of the idea to hand over confidential documents without it being shredded immediately. Because what happens with your documents and will the company really shred all your documents until the very last sheet of paper? It is understandable that off-site shredding might be less in favor compared to on-site shredding. But specialized destruction companies that are officially certified for paper destruction (for instance Naid AAA certified) will make sure that your documents are collected, transported and shredded safely and securely.
Also, keep in mind that the collected shredding will be mingled with documents from other customers. So it becomes one mix of documents from all kinds of companies that are shredded in a professional shredding facility.
Off-site shredding is a good shredding solution when you have large volumes of documents to shred. With on-site shredding, it takes up too much time to shred large volumes in front of your office.
5. Drop-off shredding
This service is an addition to off-site shredding. With drop-off shredding, you collect all your shredding and transport it yourself to a shredding location near you. Contact the shredding company beforehand to make a drop-off shredding appointment. At the paper shredding facility you drop-off all your confidential documents which you want to get shred. The facility weighs your material so you know exactly what the price will be for the shredding service.
Drop-off shredding is a great solution when you want to reduce the cost of confidential paper shredding since you collect and transport the material on your own occasion. The drop-off service is popular with residential customers who want to shred personal, financial or other confidential documents and don’t want to destroy the documents with a home shredder. This might be because the customer doesn’t have a paper shredder machine, or because it is simply too much material to shred at home. But also commercial customers make use of drop-off shredding to reduce shredding costs.
Find a document shredding location to drop-off your documents at a local UPS Store or FedEx location. These stores offer shredding solutions for small business and personal drop-off paper shredding. For large volumes please contact the store directly.
6. Locked containers
It is recommended to collect and store confidential waste paper in secure and lockable containers. These security containers are specially designed to hold paper documents safely without the chance that unauthorized people can look into the confidential material. These containers are also known as shred bins because the content needs to be shredded. Paper destruction companies can provide you with lockable containers in all kinds of sizes and capacities, so there is always a suitable bin for your workplace. Most of the containers are wheeled carts, but you can also place smaller receptacles under or next to your desk such as a shred bin. The lid from the security containers are lockable and they fit through standard sized doors, so perfect for office use. It is recommended to place the larger containers in central areas in your office building, such as where the printer or office shredder is located. So you keep sensitive information secure prior to destruction.
The locked containers can be serviced and emptied regularly, such as weekly, bi-weekly or monthly. You can determine the frequency of service with your shredding provider. The security containers can also be used for one-time clean-outs for collecting all the documents safely prior to shredding.
When you choose for off-site shredding it is possible that the destruction company collects the material in locked containers and transport them with their truck. In this case, your shred bin, when you hire them for regular document shredding, will be exchanged for empty shred bins. But some data destruction companies empty the contents of the container right in the truck without the need to exchange them for empty ones.
7. Shred events
Every once in awhile paper shredding companies organize special shred events in your area. These events are most of the time promotionally intended which means you can shred documents for free. The free shredding events are often consumer-oriented and targeted for shredding relatively small quantities of personal information.
What is a Certificate of Destruction?
It is common that paper destruction companies provide you with a Certificate of Destruction confirming that your material has been securely destroyed. This certificate is proof that you shredded your documents in association with a paper shredding company. You’ll receive this certificate after the shredding process is done. It is recommended to keep the certificate properly. This document contains information about the volume of documents that have been shredded on a particular date, the transportation method and the name of the shredding company. When your company is audited you can show the certificate as proof of compliance.
What is NAID AAA certified?
Can you trust a paper destruction company with your sensitive information? Every shredding company will tell you that they shred documents safely and securely. But how can you really be sure that your documents are safe? Look for paper shredding companies that are officially and independently certified for paper destruction. A well-known and reputable certification is the AAA certification by the National Association for Information Destruction or NAID for short. NAID is the standard-setting body for the information destruction industry. Destruction service providers which are AAA certified are checked by the NAID auditors regularly for mobile and/or plant-based shredding operations. The program checks and rates, for instance, the quality and safety of the process of collection and destruction of documents, the screening and hiring of employees and other security factors. Only shredding companies that adhere to the NAID guidelines will retain certification. Ask the service provider for a current copy of their certificate to check if they are currently certified for paper destruction. Read more about the AAA certification program.
Another thing to look for is official customer reviews. Professional and reliable destruction companies with a large customer base will provide on their website a reliable source with customer reviews. Read through them and possibly contact a few of the clients to ask questions about the service and reliability. When the shredding company does not have any reviews you can ask the company for some references which you can contact for further information.
Also, ask the company how small the paper particles are after paper shredding. For more information read our page about the DIN 66399 security levels.
How much does document shredding cost?
The cost of paper shredding depends on several aspects and factors. Such as the amount of documents you want to shred, the distance between your company and the shredding facility, do you drop-off the documents yourself or opt for collection at your site and which shredding company you choose for. Prices for paper shredding vary between the paper shredding providers, so it is recommended to request multiple quotes to compare prices.
FitSmallBusiness.com made a small comparison between three well-known paper shredding companies. They also compared document shredding prices. On-site shredding costs between $85 and $150 per security bin and for off-site shredding the prices vary between $100 to $125 per bin to shred.
The prices for paper shredding services might be relatively high. But you pay for a specialized and secure service. A professional shredding company needs to invest in all kinds of security measures to make sure that their customers’ documents are safe at any given time. Think about security cameras, locked containers, shredder trucks, and an industrial paper shredder for shredding high volumes of confidential documents.
To reduce the cost of paper shredding look for local shredding services near you, especially when you want your confidential documents to be collected at your location. To reduce the costs, even more, you can drop off your documents at the shredding facility to save on transportation costs. You can also opt for a paper shredding machine to shred your documents yourself.
Shred service or paper shredder?
On average the price of paper shredding is around $100 per security bin. So every time the contents of a security container are collected and shredded it will cost your business money. What if you invest this money in a paper shredder machine instead of the shredding service? We have compared the cost of two popular office shredders with the cost of paper shredding by a certified shredding company.
Paper shredder: Fellowes Powershred 99Ci
The Fellowes Powershred 99Ci is a cross-cut shredder for small business use. It is a professional office solution that can be used by 1-3 users, perfect to use around a desk. The price of this paper shredder is approximately $229.00, or the cost of two full shred carts.
Fellowes AutoMax 550C
The Fellowes AutoMax 550C is an auto feed shredder for heavy-duty use at the office. With this cross-cut commercial shredder you can shred up to 550 sheets of confidential paper automatically. Fill the tray and walk away, the shredder does the shredding for you. This is an ideal shredder for shredding high volumes of documents. The price of this paper shredder is approximately $1030.00, or the cost of ten full shred carts.
Which shredder should you buy?
For more information about paper shredders we recommend to read our extensive paper shredder guide. In this guide you can find all the information you need to buy the best paper shredder for your company.
What is the difference with paper recycling?
What makes paper shredding different form paper recycling? It might sound fairly similar, but there is a big difference. Paper shredding is a service which comes prior to paper recycling. It is entirely focused on destroying confidential information safe and secure, which paper recycling is not. When you dispose confidential documents for recycling, your documents will not get the same security treatment as with paper shredding. This means that when you only opt for paper recycling, your or somebody else’s confidential data is at risk.
When you want to dispose of confidential documents securely and want to make sure your data is safe, you can’t get around paper shredding.
What makes it different from a paper shredder
A paper destruction company makes use of a large industrial paper shredder at their facility or an industrial mobile shredder in their industrial shredding trucks. These industrial shredders do basically the same thing as a personal paper shredder machine, which is shredding paper.
But a paper shredder which you buy at the store, or hire, comes in all kind of sizes, varients and qualities. For instance, some paper shredders are strip-cut. These type of shredders produce long strips from your documents. And these long paper strips are still readable, especially when your documents are printed in landscape. When you want to shred documents securely you need to look for a cross-cut or micro-cut paper shredder. These shredders produce small paper particles and are more reliable for making sure your confidential documents can’t be read after shredding.
Also, keep in mind when you want to shred your documents yourself it is important to have a paper shredder that keeps up with you. For commercial use, this means you need a heavy-duty shredder that is able to shred large amounts of documents at a fast pace without occurring paper-jams and with a continuous run-time. These professional paper shredders are relatively expensive, large and heavy, so not suitable for every business owner.
You can also hire an industrial paper shredder for a limited time to shred large amounts of documents at the office.
With a paper shredder at the office, you can shred documents at any given moment, that is a big advantage. But shredding documents takes up valuable time from you and your colleagues, especially when you want to shred large volumes. In this case, it might be better to choose a data destruction company that does the shredding for you.
Some businesses make use of a paper shredder at the office and a shredding provider. For daily disposal of confidential documents, you and your colleagues make use of the locked containers, such as a shred bin. When there is an immediate need for shredding documents, you make use of the office paper shredder. Maybe some departments or employees need to make use of a paper shredder regularly, think about people who work with highly confidential data on a regular basis. Such as the financial department or the human resources manager. They might need to shred some documents immediately because of regulation and legislation. Read more about paper shredders in our guide.
What happens to shredded paper?
Do shredding companies recycle? Imagine a large mix of paper shreds that come from your documents and from other companies. What happens with all this shredded paper? Is paper shredding sustainable and environmentally friendly? It is because paper destruction companies will make sure that the shredder paper gets recycled properly. After shredding the material is pressed in large paper bales. This material will be used as raw material for the tissue industry. This means that there is a chance that your old tax report is shredded, recycled and used as raw material to make a roll of toilet paper.
Hard drive destruction
Besides shredding confidential paper documents some shredding services also offer hard drive destruction. Old or defective hard drives, SSDs, flash memory or other media contain a lot of sensitive data. Before disposing of the storage media for recycling it is recommended to shred and destroy the data first. Read more about hard drive destruction.
Where to find NAID AAA certified shredding services near me?
Where can you shred confidential documents in your area? Find reliable and NAID AAA certified paper shredder services near you.
North America & United Kingdom
Learn more about confidential destruction services:
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By Recycling.com/ 6 October 2019